Everything you need to run a modern GCC law firm
Purpose-built for the legal market across UAE, KSA, Qatar, Bahrain, and Oman — not a generic platform with an Arabic toggle.
Case & Matter Management
Your entire case lifecycle in one place
18 GCC Case Types
Pre-configured case types covering litigation, corporate, family (personal status), criminal, real estate, employment, IP, arbitration, Islamic finance, and more — each with Arabic names.
Multi-Stage Tracking
Track cases from intake through first instance, appeal, cassation, and enforcement. 13 status values from Intake to Won/Lost/Settled/Archived.
Case Team Assignment
Assign lead lawyers, supervising partners, paralegals, and assistants to each matter. Role-based visibility ensures team members only see what they need to.
Statute of Limitations Alerts
Never miss a deadline. Set limitation dates with automatic D-30, D-7, D-1 alerts sent via email and in-app notification.
Internal Case Notes
Thread-based case notes with mentions, visibility controls, and full audit trail. Separate from client-visible communications.
Power of Attorney Tracking
Track Tawkil (توكيل) validity, scope, and expiry. Alerts when PoA is expiring or has expired.
Court Hearing Management
Built for GCC court workflows — not retrofitted from a Western system
23 Pre-loaded GCC Courts
UAE Federal, Dubai Local (Civil/Criminal/Commercial/Labour), DIFC Court, ADGM Court, KSA Commercial/Administrative/Labour Courts, SCCA, Qatar Court of Cassation, QFC Court, Bahrain Court of Cassation, BCDR-AAA, Oman Supreme Court, OCAC, and more.
Hearing Session (Jalsa) Tracking
Log every jalsa (جلسة) with date, circuit, judge, attendance record, and outcome. Full adjournment chain tracking from filing to judgment.
Smart Reminders
Automatic hearing reminders at D-7, D-3, and D-1. Assigned lawyers receive email and in-app notifications. Receptionist can also be alerted.
Hearing Outcome Recording
Record outcomes: Judgment Issued, Adjourned (with reason and new date), Settled, Dismissed, Withdrawn. Next hearing date auto-populates from adjournment.
Calendar View
Month/week/day calendar showing all hearing dates across all active cases. Filter by lawyer, court, or case type.
DIFC & ADGM Support
Separate English-language workflow for DIFC and ADGM proceedings. Tracks SCT (Small Claims Tribunal) and full court separately.
Hijri Date Display
Every hearing date is shown with its Islamic (Hijri) calendar equivalent using the Umm al-Qura system — essential for court filings in KSA and other GCC jurisdictions. Each user can toggle Hijri display across all date fields in their profile settings.
Client Onboarding & KYC/AML
Compliant with GCC AML/CFT regulations
KYC Document Collection
Structured onboarding for individuals (Emirates ID, Iqama, Passport) and companies (Trade License, CR, MoA, Board Resolution). Upload and track all required KYC documents in one place.
PEP Screening Flag
Mark clients as Politically Exposed Persons (PEPs) requiring Enhanced Due Diligence (EDD). Separate AML clearance workflow for high-risk clients.
UBO Declaration Tracking
Record Ultimate Beneficial Owners (25%+ threshold) for corporate clients as required by UAE, KSA, Qatar, Bahrain, and Oman AML regulations.
KYC Status Workflow
Track KYC through: Pending → Submitted → Approved / Rejected / Expired. Rejected clients are blocked from new matters until re-cleared.
Encrypted PII Storage
Client email and phone numbers stored encrypted at the database level using AES-256. Hash-based search allows lookup without decrypting.
Conflict of Interest Check
Live search across all clients (name, ID, trade licence) and cases (title, case number, opposing party) before onboarding. Instantly flags potential conflicts to prevent representing adverse parties.
Secure Document Management
Private cloud storage with time-limited access links
Private S3 Storage
All documents stored in a private AWS S3 bucket. No direct public URLs — every access is via a cryptographically signed, time-limited presigned URL.
Presigned URL Controls
View links expire in 15 minutes. Download links expire in 5 minutes. Every access is logged to the audit trail with user, timestamp, and IP address.
13 GCC Document Types
Pre-configured types: Pleading, Contract, Court Order, Judgment, Correspondence, Evidence, Power of Attorney, ID Document, Financial, Corporate, Expert Report, Notarized Document, Translated Document.
Version Control
Upload new versions of documents while retaining full history. Track which version was sent to court or shared with the client.
Access Level Controls
Set documents as Private (lawyers only), Team, Client-shared, or Public. Client portal users only see documents explicitly shared with them.
Client Document Upload
Clients can submit supporting documents (ID copies, signed agreements, corporate docs) directly from the portal. Each upload is linked to a case and flagged for firm review.
Document SHA-256 Integrity
Every uploaded document has its SHA-256 hash computed at upload time. Integrity can be verified at any future point.
Time Tracking & Billing
Multi-currency invoicing with GCC VAT compliance
Attorney Time Tracking
Log billable and non-billable time per attorney per matter. Timer widget for real-time recording. Activity type classification (court attendance, research, drafting, calls, meetings).
Multi-Currency Invoicing
Issue invoices in AED, SAR, QAR, BHD, or OMR. Currency is set at the firm level and can be overridden per invoice.
Automatic VAT Calculation
VAT applied at the correct rate based on firm jurisdiction: UAE (5%), KSA (15%), Bahrain (10%), Qatar (0%), Oman (5%). Configurable per firm.
Generate Invoice from Time Entries
Select unbilled time entries and expenses, click "Generate Invoice" — line items auto-populate with rates and descriptions.
4 Fee Structures
Hourly rate, Fixed fee, Retainer (monthly), and Contingency (milestone-based). Mix and match per matter.
Payment Tracking
Record payments by bank transfer, cash, cheque, card, or online. Partial payment tracking with automatic balance-due calculation.
Expense & Disbursement Tracking
Log court fees, translation costs, notarisation, expert fees, courier, filing fees, and travel expenses against any matter. Approve/reject workflow ensures costs are reviewed before being passed to the client.
Retainer Balance Dashboard
For retainer-based engagements, see total retainer value, invoiced amount, collected payments, and remaining balance at a glance — directly on the contract page.
Client Portal
A branded self-service hub your clients will actually use
Case Status Visibility
Clients see their own cases, current status, assigned lawyer, and next hearing date in real time — no phone calls needed.
Contract Access & PDF Download
Clients can view all their contracts with full details (type, status, value, dates) and download a professionally formatted PDF at any time.
Power of Attorney Access
View all PoA documents with scope, validity period, notarisation status, and expiry alerts. Download a formatted PDF copy on demand.
Invoice Viewing & PDF Download
Clients access their full invoice history, see line items and VAT breakdown, and download PDF invoices — reducing billing queries to the firm.
Document Upload
Clients can upload supporting documents (ID copies, signed letters, MOAs) directly from the portal. Documents are flagged for firm review and linked to cases.
Service Requests
Clients submit formal requests for new contracts, powers of attorney, or general legal services. Firm staff can respond with status updates and notes from the back office.
Secure Messaging
Direct threaded messaging between clients and their legal team — all within the platform. No WhatsApp, no lost email chains.
Two-Factor Authentication
Client portal accounts support TOTP 2FA (Google Authenticator, Authy) with recovery codes — the same security standard as the firm-facing app.
Appointment Booking
Clients request appointments directly from the portal with a single click. The booking form pre-fills the appointment type, and firm staff can respond with confirmation or alternative scheduling.
In-Portal Notification Bell
Clients are notified in real time within the portal when their lawyer responds to a request, shares a document, or sends a message. Unread count badge with mark-all-read support.
Correspondence History
Clients see a chronological log of all official communications from their legal team — emails, letters, calls, and WhatsApp — so nothing gets lost. Privileged communications are automatically hidden.
Knowledge Base & Templates
Institutional knowledge and reusable workflows for faster, more consistent legal work
Document Template Library
Build a library of standard legal templates — engagement letters, demand letters, pleadings, contracts, NDAs, court motions, and expert briefs. Templates support merge variables ({{client_name}}, {{case_number}}, {{date}}) for fast document generation. Bilingual EN/AR support per template.
Merge Variable System
Define named merge fields for each template. Variables are clearly listed in the template viewer so lawyers can quickly see what data to substitute — reducing drafting errors and ensuring completeness.
Task Template Builder
Define repeatable task checklists for specific case types (e.g. "litigation intake", "contract review"). Each task item has a priority, type, and days-from-opening offset so the full task plan can be applied to a case in one step.
Case Type–Specific Templates
Link task templates to specific case types (Commercial Litigation, Family, Criminal, etc.) so the right workflow is suggested automatically when a new case is opened.
Knowledge Base Articles
Build an internal legal knowledge base with articles covering case law summaries, standard clause libraries, legal updates, procedure guides, and research notes. Search by keyword, category, or jurisdiction.
Tag & Jurisdiction Filtering
Tag knowledge base articles (e.g. "contract", "liability", "appeal") and filter by jurisdiction (UAE, KSA, Qatar). The view counter shows which articles your team finds most useful.
Security & Compliance
Enterprise-grade security built for the legal sector
10-Role RBAC
Super Admin, Tenant Admin, Firm Admin, Senior Lawyer, Lawyer, Paralegal, Legal Assistant, Receptionist, Accountant, Client. 60+ granular permissions.
Google Authenticator 2FA
TOTP-based two-factor authentication via Google Authenticator or compatible apps. 2FA can be made mandatory by firm administrators.
Account Lockout
Accounts locked for 15 minutes after 5 consecutive failed login attempts. Unlockable by administrators.
Password History Enforcement
Users cannot reuse their last 10 passwords. Password changes logged with timestamp.
Full Audit Log
Every create, update, and delete action logged with user, timestamp, IP address, old values, and new values. Immutable records.
Security Headers
HSTS, Content-Security-Policy, X-Frame-Options, X-Content-Type-Options, Referrer-Policy enforced on all responses.
REST API v1
Full REST API with Sanctum Bearer token authentication. Integrate LexBridge with your existing CRM, accounting software, or custom tools. Complete OpenAPI documentation included.
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